Your data runs your region. That is all it does.

The short version

Region in a Box holds the information a youth soccer region needs to form teams, schedule games, staff referees, run a game from the sideline and keep families informed. We use it to make the children's soccer season a good one, and for nothing else. We do not sell it, rent it, share it with advertisers or data brokers, use it for marketing, or use it to train anything. It belongs to your region, and your region can take it out at any time.

Who we are

Region in a Box is run by Brett Gentry, a coach, referee and board member in an AYSO region. It is not affiliated with or endorsed by AYSO National. Your region decides to use it and stays the owner of its data; we run the software on the region's behalf.

What we hold

Almost everything comes from your region: its registration export, its rosters and its schedule. In plain terms:

• Adults (coaches, referees, parents, region volunteers): name, email address, phone number, the roles the region gives them, and the certifications the region records.
• Children: name, birth date, division, team and shirt number, and the guardians the registration names. The birth date is needed to balance teams by age and to prove age for tournament ID cards.
• Home address: used by Team Creator to keep practice close to home and households together. It stays with the player's record and is seen only by the people who run team formation. Until your region uses Team Creator, the Team Hub holds only a child's first name, birth year, team and shirt number.
• The season: teams, fields, games, scores, referee assignments, and what happens in a game by shirt number (goals, shots, saves, cards, substitutions).
• A coach's notes: player ratings and comments a coach writes for team balance and lineups. These are shown to the coach and the region's coach administrators only, never to parents or other coaches.
• What you type: In or Out answers, team messages, jobs you take, availability, and feedback reports you send us (with any screenshots you choose to attach).

We do not hold payment or card details, or anything about your household beyond what is listed above.

What we use it for

To run the season: form balanced teams, build and publish the schedule, fill referee crews, let a coach record a game, show families their week, send the emails those things need, and give the region's volunteers the overview they need to run it. Every use is one of those. There is no advertising, no profiling, no analytics service watching what you do, and no use of your data to build or train anything.

Who can see what

Each role sees only what its job needs, and the server checks that on every request. A family sees its own team. A coach sees their team's roster and the families on it. Referees see the games they work. The region's administrators see the region. A child's details are shown only to their guardians and to the coaches and administrators responsible for that child's team; a home address, only to the people who run team formation. Your contact details are shown to the other families on your team only if you turn that on yourself, and it is off until you do.

Children

• No one under 13 holds a sign-in. A guardian signs in for the family.
• A youth of 13 to 17 may sign in with their own address only with a guardian on file; the guardian's address works too.
• Anything about a child goes to that child's guardians and no one else. A notice to a child under 13 goes to the guardian.
• No adult can message a child alone through Region in a Box. The pages are built so that a one-to-one thread with a minor cannot be created.

Email

You sign in with a six-digit code sent to your address; the code works for ten minutes. The Team Hub emails a family only after a guardian says yes, and every message says how to stop. You can change that choice any time on My page. Our emails are delivered by a mail delivery service (currently Brevo), which receives your address and the message and nothing else about you. We never share your address with anyone for any other purpose.

Cookies and logs

We set a sign-in cookie that keeps you signed in for the season, a small marker that tells the public schedule page you are signed in, and a short-lived cookie that holds the address you typed while you wait for your code. That is all. There are no advertising or tracking cookies. This public page loads its typeface from Google Fonts; the pages you use after signing in use your phone's own fonts and load nothing from anyone else.

Our server keeps one log line per request (the page asked for, the result, how long it took, which signed-in person asked, and a short description of the device) so that we can find and fix problems. A feedback report you send goes to our support inbox and into your region's console with whatever you chose to attach.

Where it lives, and for how long

The data is stored on Google Cloud in the United States, encrypted in transit and at rest, and backed up. Each region's data is kept apart from every other region's in the database. A region can export all of its data at any time, and it can leave with it. A sign-in lasts until about a month after the season ends. Game and season records stay as the region's history unless the region asks us to remove them. If you ask us to forget you, we remove your name and contact details and keep only what the region's records need to stay true, such as a game's score.

Your choices and your rights

You can see what we hold about you and your children, ask us to correct it, or ask us to delete it. Email coachbrett@regioninabox.com or ask your region's commissioner. We answer within 45 days and usually much sooner. If we learn that your data was exposed, we tell your region and the people affected as soon as we can and within 30 days of discovering it.

Changes

If this statement changes, the date at the top changes with it, and anything that would use your data in a new way needs your region's agreement first.